If you thought all you can do with Microsoft Word is to fire up a new document and start typing, think again. There are many hidden features that millions of Microsoft word do not use. In this article, we are going to look at 3 of those features and how to use them.
1. Outline View:
One surefire tip on improving your writing productivity is outlining your main ideas to complete that first draft as quickly as you can. If used well, the Outline View can help you improve your productivity, especially with large documents, by at least 50%. To use this feature, go to the View menu on the Ribbon, and click on the Outline View option.
This feature helps you to polish up the organization of complex Word documents by restructuring text blocks and nine Heading levels. It brings out a special toolbar that contains controls for promoting or denoting selected text. Some key uses of this feature include;
• Aids in drawing your drafts quickly: With the outline view, you can quickly and plan out the main sections of your document
• Lets you format your headings quickly: Simply use Headlines 1,2,3 instead of manually using uppercase and changing size.
• Great for reorganizing a report: With this feature, you can simply move an entire heading and the sub-levels under it by using the upward-downward arrows.
2. Translate on the Go
Microsoft Office uses the Microsoft Translator app to handle all translations. You can find the Translate feature in Word 2013 and 2016 on the Review Tab. Once there, click on the Translate tab, where you can choose from many languages. You can translate a word or a sentence or even an entire document and display it in your web browser.
3. Rate your writing ability (technically)
Like most people, you know about the grammar and spelling checks in Microsoft Word, but did you know that it can also rate you on how well you write? To activate this feature, make sure you check the “Show Readability Statistics” and “Check Grammar” boxes in your Preferences.
If you want to perform the grammar and spelling check on your Word document or a section of text, you can choose to correct any errors or not to correct them and then hit the “OK” on the pop-up dialogue box. This will prompt your readability statistics.
In the readability statistics window, you will be provided with an analysis of your word count, your averages in terms of (words per sentence, sentences per paragraph, and characters per word) and readability scores.
In the Readability scores section, the first number to be displayed, which should between 0 to 100 will be based on Flesch Reading Ease, with 100 being the easiest to read. According to Word, anything between60 and 70 is a good score. The second number which is between 0 and 10 is found on the Flesch-Kincaid Grade level. This statistic will rate your writing against U.S academic grade reading levels. Always aim between 7 and 8.
These are just a few of Microsoft Word Features and Users many users overlook. With these features, you will be writing like a professional in no time.